Phone systems can be very complex or very easy to use; it all depends on the brand and model of system that the office is looking to install. The majority of phone systems available for installation come with headsets, Bluetooth, voicemail services and many other options that make communication within the office and with clients incredibly easy. The installation of a brand new office phone system should only take one day, hopefully only a couple of hours ideally, to complete if the technicians are properly trained and have a good amount of experience.
When it comes to choosing a new office phone system, there are plenty of options out there that can be matched to a small business, a medium business, or a large business. The phone systems available today come with local access, voice over IP (VOIP), long distance and do not call solutions. Do not call lists are being setup in countries all over the world to keep people from getting spam or telemarketing phone calls, which can drastically hurt a company's marketing efforts. The do not call solutions offered by some phone systems on the market enable to company to adhere to their country's do not call regulations without breaking any laws.
The most important aspect of acquiring a new office phone system is the security of that new system. When your employees are on the phone, talking to clients and potential clients, they could quite possibly be discussing confidential information about an account or the company. You do not want outsiders to tap into the phone system and listen to conversations between employees and customers, picking up private and confidential information about the company that can lead to identity theft or other financial problems.
Some of the newest office phone systems on the market provide companies with the option of setting up a password for each phone. This keeps unwanted guests from using the phones while in the office. Each employee will need to setup a password for his or her phone and then enter it prior to making a phone call to another employee or a client.
Office phone systems can offer wireless services these days that allow users to wander through the office building with a wireless headset while still talking to someone on the other end. Wireless phone systems ease the office's workflow by allowing employees to have phone conversations while doing other tasks such as typing, filing documents, searching for documents, faxing documents, printing documents and taking notes with a pad of paper and a pen. Many of these wireless systems can also be synched up with the mobile devices of the company's employees. This allows the employees access to their office phone while out of the office, especially if they need to access a client's phone number from their office phone's database. The mobile device and the office phone can also be synched up regarding voicemail messages, calendar notes, and reminders.
Global Telecom is a technology solutions provider, giving your business a one-stop-shop for technology infrastructure. Our goal is to help you focus on whats important to your business by clarifying the ever-changing and often confusing world of technology.